Hiring: Administrative Assistant for Conservation Planning Programs – Massachusetts Association of Conservation Districts
Employment Status: Hourly, Non-Exempt
Hours: 40 hours/week. Hours to be arranged with D.C., but generally between 8 a.m. – 4:30 p.m. M-F
Location: Flexible between Hadley, Greenfield and Pittsfield, MA NRCS field Offices
Posting Date: October 25, 2017 Closing Date: November 13, 2017
Rate: Starting at $15.50 up to $18/hr.
Job Duties and Responsibilities:
In the context of 2014 Farm Bill and the Mass Department of Agricultural Resources associated program delivery,
conduct the following tasks with technical direction provided by the District Conservationist and MACD Executive Director:
1. Responsible for coordinating with customers, Conservation Planners and NRCS State Office to process and track Conservation Program payments, modifications, vendor changes, DUNS/SAMS status and processing contract QAR Review prior to DC approval. Work closely with Program Admin and DC to troubleshoot any problems that may arise.
2. Assist field office staff with contacting program applicants to document program eligibility; enter applications into ProTracts, monitor eligibility requirements and contract management deadlines.
3. Works to assist clients with DUNS and SAMS registrations
4. Provide program information and follow-up to customers who request NRCS assistance; maintain mailing and contact lists for program delivery.
5. Create and maintain program contract file folders.
6. Assist with meeting notices, letters, printing, copying, mailings, etc. for program delivery.
7. Attend program related meetings to gather data and record information.
8. Maintain office filing system, including active and completed contracts, bulletins, memos, announcements, etc.
9. Monitors status of office supplies in Hadley, Pittsfield and Greenfield Field Offices to order supplies as needed.
10. Maintains monthly Government vehicle usage reports.
11. Maintain records of work accomplished for reports relative to Farm Bill and DAR programs.
12. Perform duties in a professional manner
13. Provide assistance to deliver programs and services that are carried out without regard to race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. Maintain a positive regard for civil rights in all interactions with clients and others.
14. Assist with a public outreach campaign for marketing Farm Bill and Department of Agricultural Resources programs, including, but not limited to, displays, field days, public events, articles for newsletters and other news media contacts.
15. Perform other program related duties and activities, as assigned. For example, assist with data collection and documentation to support Agricultural Preservation Restriction (APR) monitoring activities.
Knowledge, Skills, and Abilities:
1. Able to produce work products using computers and Microsoft Office applications & GIS, troubleshoot problems, and learn new programs quickly and independently.
2. Excellent customer service skills
3. General knowledge of State & Federal agricultural conservation programs, or ability to learn the basic details.
4. Able to work well with others, individually and in groups.
5. Skilled in organizational and administrative tasks.
6. Skilled in both oral and written communication.
7. Knowledge of equal opportunity and civil rights requirements.
8. Have a valid Massachusetts Drivers License
Interested parties should submit an electronic letter of interest and resume to the Executive Director (firstname.lastname@example.org) by 5:00 PM, November 13, 2017.